Privacy Policy - GDPR

Educa-Languages s.r.o., Na Vyhlídce 314, 267 01 Králův Dvůr, Czech Republic, VAT: CZ067713 is the administrator of the data that you, as a data subject, will provide to us for personal data processing purposes. We collect and process only the categories of your personal information from point 2 to fulfil requirements from point 1. How we deal with your data and for how much they will be saved in our system you can be acquainted at points 3 and 4 respectively. At point 4, we also provide basic information about your rights in relation to your personal data.

You can contact us regarding the processing of your personal information whenever during working hours.               Contact person: Mgr. et Mgr. Lenka Konickova, tel.: +420607 971 927, E-mail: 

1) Why we need data?

We collect your personal information:

a) on the basis of a legitimate reason stemming from Regulation (EU) №1288/2013 of the European Parliament and the Council of 11 December 2013 establishing the Erasmus+ program,

b) on the basis of a legitimate interest in the fulfillment of terms related to the realization, administration, and implementation of the Erasmus+ program.                                                                                                                                   We collect only the necessary personal data.

2) What information is needed for processing?

We need the following categories of personal information to fulfill the purposes from point 1:

A) ad a) - address and identification personal data: name, surname, title, permanent address, telephone number, e-mail address; - descriptive personal data: date of birth, nationality and gender of participants, where relevant, data resulting from termination of mobility due to force majeure,

ad b) - address and identification personal data - name, surname, title, permanent address, telephone number, e-mail address; nationality, gender, personal photos, information on education - university name, field of study, level of study; copy of health insurance document, copy of the liability insurance certificate, passport number - only if visa is required.

B) The URL of the profile, the Skype name etc. will be saved and used for further communication if you contact us through different communication channels: Facebook, Skype, or some other social media.

C) Your photos, videos, or text references could be published only after your consent for the purpose of representing the company.

These personal data will be processed for 10 years. After noticed period, documents containing your personal data will be permanently deleted from all media.

Any personal data that we only have at your disposal with your consent to processing, will be retained until you notify us that you have withdrawn your consent, or until the reason for the collection has ceased, depending on what happens previously.

3) How we work with data?

Personal data are strictly protected in our country. The processing of personal data takes place manually in electronic information systems with physical, technical and procedural control. In order to protect the data, we have set up security mechanisms including technical, organizational, and personnel measures.

For the processing of personal data, we also use the services of external processors who process personal data only in accordance with our instructions and for the purposes set out in these terms. These are the following processors:

- RAYNET s.r.o., with its registered office at Francouzská 6167/5, Poruba, 708 00 Ostrava, company ID: 26843820,

- TYPEFORM, Barcelona, ​​EU,

All personal data are kept in a secure system within the framework of the EEC where only a company executive and a project manager have access throught a unique login name and password.

We pass your processed personal data on the basis of the legitimate and/or public interest of Educa-Languages ​​s.r.o. to the following beneficiaries:

  1. for the purpose of fulfilling a contract (Learning Agreement) - we provide your identification and contact details to clients: first and last name and e-mail address;
  2. we provide your data to the following categories of the entities for external processing: the email service provider and the data storage provider, the information system in order to process them in accordance with our instructions, Privacy Policy and other appropriate measures to ensure the confidentiality and security of your personal information;
  3. for legal reasons - we may share your personal information with third parties if it is reasonably necessary to:          - comply with applicable laws or other legal normative acts and court proceedings or appeal to the State        Administration,                                                                                                                                                                   - apply the relevant terms of the contract, including verification of their possible violation,                                        - detect, prevent or other actions for the protection of legal actions of Educa-Languages s.r.o. (for example, against fraud).

4) What rights do you have?

You have many rights under personal data protection law including:

  • right to object the processing under Article 21 of the GDPR;

  • right to have an access to your personal data under Article 15 of the GDPR;

  • right to change any necessary data to ensure their accuracy and actuality under Art. 16 of the GDPR;

  • right to limit the extent of the personal data processed under Art. 18 of the GDPR;

  • right to request the transfer of your personal data to another organization under Art. 20 of the GDPR;

  • right to delete your personal data, so-called "to be forgotten" under Art. 17 of the GDPR;

  • right to withdraw your consent to process your data;

  • right to lodge a complaint against this processing with the OAO Supervisory Authority under Art. 77 of the GDPR.